Microsoft Office MCQ Quiz - Objective Question with Answer for Microsoft Office - Download Free PDF

The correct answer is Space chart .

Key Points

• Microsoft Excel is a spreadsheet program included in the Microsoft Office suite of applications.
• It features calculation, graphing tools, pivot tables, and a macro programming language called VBA (Visual Basic for Applications).
• Excel is widely used for data analysis, financial modeling, and other tasks involving numerical data.
• Users can customize various aspects of Excel, including column widths, to better suit their specific needs and preferences.

Additional Information

• Space Chart: A visual representation of data using symbols or icons to depict information, often used for geographical or spatial data.
• Line Chart: A chart that uses lines to connect data points, showing trends and changes over time or across categories.
• Bar Chart: A chart that uses rectangular bars to represent data, comparing values across different categories.
• Pie Chart: A circular chart divided into slices, each representing a proportion of a whole.

The correct answer is Toggles between absolute and relative references.

Key Points

• The F4 key in MS Excel is primarily used to toggle between absolute, relative, and mixed references when editing a cell reference in a formula.
• Pressing F4 repeatedly changes the format of the cell reference, cycling through absolute (e.g., $A$1), relative (e.g., A1), and mixed references (e.g., $A1 or A$1).
• Absolute references (e.g., $A$1) lock both the row and column, ensuring the reference does not change when copied to another cell.
• This feature is particularly useful in creating flexible formulas that apply to multiple cells while maintaining specific references.
• The F4 key functionality works only in formula editing mode and is exclusive to MS Excel and similar spreadsheet software.

Additional Information

• Absolute Reference: In Excel, an absolute reference (e.g., $A$1) ensures that the cell address remains constant, even if the formula is copied or moved.
• Relative Reference: A relative reference (e.g., A1) adjusts dynamically when the formula is copied to another cell, based on its relative position.
• Mixed Reference: A mixed reference (e.g., $A1 or A$1) locks either the row or the column while allowing the other to adjust when copied.
• Keyboard Shortcuts: The F4 key can also be used outside of formulas in Excel, such as repeating the last action performed (e.g., formatting or inserting rows).
• Formula Editing Mode: To use the F4 key for toggling references, the user must first select the cell reference in the formula bar or directly within the cell while in edit mode.

The correct answer is option 2: Go to Home > Insert > Insert Sheet Columns.

Key Points

In spreadsheet software like Microsoft Excel or Google Sheets, the proper way to insert a new column is by using the ribbon menu:

• Navigate to the Home tab
• Click on the Insert dropdown
• Select Insert Sheet Columns to add a new column to the left of the selected column

Explanation of options:

• Option 1 – Go to File > New > Column: ❌ Incorrect. The File menu is for file-related operations like opening, saving, or printing documents.
• Option 2 – Go to Home > Insert > Insert Sheet Columns: ✅ Correct method to insert a new column in a spreadsheet.
• Option 3 – Use Ctrl + Z to insert a column: ❌ Ctrl + Z is the shortcut for undo, not for inserting.
• Option 4 – Press Ctrl + X and then Insert: ❌ Ctrl + X is used to cut content, not to insert columns.

Hence, the correct answer is: option 2: Go to Home > Insert > Insert Sheet Columns

The correct answer is Option 3) Design → Themes.

Key Points

• To change a PowerPoint template or overall visual style, go to the Design tab and choose from the available Themes.
• This option allows you to apply pre-designed color schemes, fonts, and layouts to your entire presentation.
• You can also browse for additional themes or customize existing ones from the same section.

Additional Information

• Option 1 – View → Slide Master: Used for customizing layouts, not directly for changing themes.
• Option 2 – Insert → Themes: Incorrect; there is no "Themes" option under Insert.
• Option 4 – Home → Layout: Changes slide layout, not the overall theme/template.
• Using the Design tab ensures a consistent and professional look throughout your presentation.

The correct answer is Quick Access Toolbar

Key PointsQuick Access Toolbar -

• Positioned just above the Ribbon, the Quick Access Toolbar in MS-PowerPoint 2016 provides commands you are likely to use frequently. It's customizable and by default, it includes commands such as Save, Undo, and Redo. It remains constant no matter which tab/menu in the Ribbon you are currently accessing.

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Additional Information

Status Bar - Located at the bottom of the PowerPoint window, the status bar displays information about the current presentation such as the number of slides, slide number being viewed, theme, etc. It can also have view buttons and a zoom slider.

Title Bar - This is the uppermost part of the application window where the name of your presentation is displayed. It also contains buttons to close, minimize, or maximize the window.

Scroll Bar - It's situated on the right and sometimes bottom side of the PowerPoint window, the scroll bar allows you to navigate through your slides or if zoomed in, throughout different parts of a single slide, by clicking and dragging the scroll bar or clicking the arrows at its end.

The correct answer is CTRL + N.

Key Points

• Create a new document with Ctrl+N. 

Additional Information

• Basic computer shortcut keys
  • Ctrl + M -- Indent the paragraph.
  • Ctrl + B -- Bold highlighted selection.
  • Ctrl + D -- Font options.
  • Alt + F--File menu options in the current program.
  • Alt + E--Edits options in the current program.
  • F1--Universal help (for any sort of program).
  • Ctrl + A--Selects all text.
  • Ctrl + X--Cuts the selected item.
  • Ctrl + Del--Cut selected item.
  • Ctrl + C--Copy the selected item.
  • Ctrl + Ins-- Copy the selected item.
  • Ctrl + V--Paste the selected item.
  • Shift + Ins -- Paste the selected item.
  • Home -- Takes the user to the beginning of the current line.
  • Ctrl + Home--Go to the beginning of the document.
  • End -- Go to the end of the current line.
  • Ctrl + End -- Go to the end of a document.
  • Shift + Home -- Highlight from the current position to the beginning of the line.
  • Shift + End -- Highlight from the current position to the end of the line.
  • Ctrl + (Left arrow) -- Move one word to the left at a time.
  • Ctrl + (Right arrow) -- Move one word to the right at a time.

The correct answer is Shift + Space.

• Short-cut key to Select entire row in M.S. Excel Worksheet is Shift + Space.

Key Points

• This table lists the most frequently used shortcuts in Excel.

The correct answer is Ctrl + F2.

• Ctrl + F2 function key displays the Print Preview window in Microsoft Office.

Key Points

• Print Preview function lets users see the pages that are about to print and allows the users to see exactly how the pages will look when they are printed.
• This feature allows you to see exactly how your pages will look when they are printed.
• We can print directly from the Print Preview page by clicking on the print button  or printer icon .

Additional Information

The correct answer is the Title bar.

Key Points

• Microsoft Excel consists of basic components like an Active cell, title bar Column headings, a Formula bar, a Name box, a mouse pointer, Row headings, Sheet tabs, a Taskbar, Tab scrolling buttons, and Toolbars.
• The title bar displays both the name of the application and the name of the spreadsheet.​

Additional Information

• A toolbar is just a collection of icons that provides a shortcut to using a drop-down menu.
• A quick access toolbar shows the options that are frequently used.
  • The user can add favorite options by adding new options to the quick access toolbar.
• The Menu Bar at the top of the screen gives access to different commands that are used for tasks such as opening and closing files, printing documents, formatting data, and other operations.

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The correct answer is Text.

• The 'LEN' function in MS-Excel belongs to text.

Key Points

• LEN function in excel is taken from the length and is used to count the number of characters is there in a cell.
• It considers special characters, spaces and alphabets and counts all these values if there is a selected cell.
• LEN function only counts the character length for only one cell.
• Example to use LEN function:

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Additional Information

• Financial functions in EXCEL are FV Function, IPMT, XIRR in Excel, PMT Function, IRR Excel Function, RATE Function, NPV Function, etc.
• Logical functions in EXCEL are AND Function, NOT, OR Excel Function, TRUE Function, IFERROR Excel Function, Excel XOR Function and Excel Lo
• Math functions in EXCEL are EVEN Excel Function, SUM Function, POWER Function, SUMIF and LOG Excel Function.

The correct answer is Moves the cursor to the beginning of the document.

Key Points

•  Ctrl + Home is a shortcut key used in MS Word to move the cursor to the beginning of the document.

Additional Information

Shortcuts in MS Word

The correct answer is Bullets and Numbering.

• Bullets and Numbering feature of MS Word help to create a list in a document.

Key Points

• Bullets and Numbering are used to create a list in documents in MS word.
• To create a list in MS Word:
  • Select the text required to format as a list.
  • Click on the Bullets or Numbering drop-down option on the Home tab.
  • Select the bullet or numbering style required, and it will appear in the document.
  • 

Additional Information

• Word wrap is a word processing feature that automatically transfers a word that has no insufficient space from the end of one line of text to the beginning of the next.
• Scaling in MS Word is another text effect to make the text larger or smaller.
• WordArt is used to create decorative effects to the text styles

The correct answer is Ctrl + click on a sentence to select it.

• Triple-click (Ctrl + click) on a sentence to select it is used to select a sentence in a paragraph in MS Word.

Mistake Points

• Double click can only select a single word but Ctrl+Click on a statement can select complete statement. Hence option 3 is correct and 4 is incorrect.

Key PointsShortcut in MS word for selection:

• To select the current word, double-click on it.
• To select the current paragraph, triple-click on the paragraph.
• To select a sentence and not just a line, hold down [Ctrl] and click once in any place within the sentence.
• To select a vertical block of text, click at the start of the block. Later, hold down the [Shift] key and click a second time at the opposite end of the block. This trick is used when only want to copy one column of a tabular list

Approach (to find the difference in the shortcut)

These can be easily understood if you do it practically on MS word as it has very minute differences which you need to see while performing and reading each point. 

An MS Excel worksheet contains rows 1,048,576 rows and 16,384 columns to store the text and numbers and merged into a single workbook knows as a File. ​Workbooks are the Excel files that one can open and share, while Excel worksheets are individual spreadsheets within them. Function Key Shortcuts:

• F2: Edit Cells
• F4: Anchor Cells
• F7: Spell Check
• F11: Generates a bar graph from the values entered
• F12: Save As
• SHIFT + F2: Insert a Comment
• SHIFT + F8: Add to Selection
• SHIFT + F10: Right Click
• SHIFT+F11:  Insert a new worksheet
• CTRL +F2: Switch to Print Preview
• CTRL + F3: Name a Cell
• CTRL+F9 Minimize the workbook window
• CTRL +N :Create a new workbook
• CTRL +W :Close a workbook
• Windows Flag + D: Minimize Programs
• ALT+N: Open the Insert tab
• ALT+H: Go to the Home tab

The correct answer is Top

The default alignment for the paragraph in MS-Word is Left.

• The alignment buttons in the Home tab in the Paragraph section allows us to change the alignment.
  • Left
  • Right
  • Centre
  • Justified
• It also provides the alignment for other objects such as picture, symbol, shapes etc.
• 

Additional Information

Font Formatting:

• Ctrl+D opens the Font dialogue box for character formatting to format font type, style, size, colour etc.
• Ctrl+Shift+F moves directly to the Font type field in this dialogue box.
• Ctrl+Shift+P moves directly to the Font size field in this dialogue box.
• The keyboard commands for font styles are also the same as in previous Office versions:
• Ctrl+B Bold style
• Ctrl+I Italic style
• Ctrl+U Underline
• Ctrl+1 Single line spacing
• Ctrl+2 Double line spacing
• Ctrl+5 1.5 line spacing